Welcome to our very first Blog Hop for 2015!
This month we want to help you start the year off by getting organized as you’re planning your wedding or event. Get ready for some great ideas to help you reduce stress and enjoy the planning process as you move along through the blog hop.
You may just be starting the blog hop or may have come from Nikki Michel at Ciao Bella Weddings on Natalie’s Blog Hop.
If you get off track at any time, the full lineup below will help you move along from blog to blog so you make sure to see and learn from all of the articles featured here today.
All About RSVPOne of the most important parts of planning your wedding is the RSVP process. For many, it can become stressful when guests don't respond, or respond incorrectly. Try these tips below to help reduce stress and stay organized while planning your wedding and reception.
1. Make it EasyLet your guests know exactly how you need their responses and be sure to include a deadline. If you are requesting RSVPs by mail, be sure to include a pre-addressed return envelope with the correct postage stamp. Set your deadline at least 2 weeks before your caterer and venue need the final headcount to allow extra time for postal stragglers. If space is limited, you can easily avoid some uninvited add-ons by including a line to notify guests how many seats are reserved for each household.
|Example Postcard RSVP|
2. Plan Ahead.The wording of your RSVP is determined by the type of reception you are hosting. Plated meals may require an option to initial their entree selections. Do you need to notify your caterer of any food allergies? Do you need the names of guests to establish a firm seating plan, or simply a headcount for a buffet-style reception? When collecting your address list, be sure you have an email or phone number for each guest, in case they forget or their RSVP is lost in the mail.
|Example RSVP with meal selections|
3. Keep it Organized.As you begin to receive your responses, keep track of all the information in one place. It will be easier to keep track of who has or has not replied, as well what the responses are. Choose an online service, like the planning tools available on weddingwire.com and theknot.com, or create your own Excel spreadsheet to keep RSVPs organized. Whether you choose to track responses online or manually, be sure to mark the responses immediately upon receiving them, so they don't get lost, overlooked or forgotten.
4. Follow UpSome guests may forget to RSVP, or the response cards may have been lost. The weekend following your deadline, start calling or emailing a polite reminder to gather any last minute add-ons. Don't wait until the week of the wedding to get started on this, as it can become an unnecessary stress. If you don't get a response after 2 (gentle) attempts, only count the guests you have firm responses from. If additional guests reply after your numbers are turned in to your vendors, don't sweat it.
5. Keep Calm.Consider that some guests who RSVPd may be unable to make it, and other guests may show up who failed to respond in time. Talk with your caterer and venue staff ahead of time to establish an action plan, just in case a few extra guests show up the day of the event. Most experienced professionals have dealt with this and know exactly how to accommodate extra guests.
The next stop is Christine Ringuette at Down The Aisle Wedding Planning & Design on Natalie’s Blog Hop! Thanks for visiting and I hope to see you again next month!
Blog Hop Line-up
- Natalie Bradley at Natalie Bradley Events
- Katherine Shorter at Creating Awesomenessity
- Kristi Richardson at Bloomed To Last
- Chantal Benoit at Chantal Benoit Photographer
- Elizabeth Batte at plainjane designs
- Andie Freeman at Andie Freeman Photography
- Brenna Fields Taylor at An Elegant Affair LLC
- Irene Tyndale at Irene Tyndale Events
- Tessa Marie at Tessa Marie Weddings
- Peter Merkle at Chicago Wedding DJs
- Anshwa Lewis at SwaLaRue Events
- Deborah Ashe at Rev. Deborah Ashe
- Angela Christoforo at Elite Wedding and Event Planning
- Liz Coopersmith at Silver Charm Events
- Amber Peterson at Cheers Wedding & Event Planning
- Maggie Evans at Maggie Evans Designs :: handmade bridal couture
- N’neka Scruggs at Images by N’neka
- Kelly Snyder at Southern Charm Weddings
- Cindy Clearwater at Something Blue Virgin Islands
- Kimberly Parks at KP Photography
- Simone R. Ross at Lil’ Tux N Tiara’s Event Sitters & Entertainment
- David Osborne at Sound Insight Productions
- Nicole Hill at Flora Bond
- Shaun Cox at A D.I.Y. Affair Weddings and Events
- Katrina McCullum at Made of Honor Weddings
- Sandy Salle at Hills of Africa Travel
- Rachel Huntoon at Ashford Manor Bed & Breakfast
- Daphne Simpson at Elite Design
- Kishana Highgate at Kishana Highgate Photography
- Loraine McCall at Mojica Photography
- Teresa Rhodes at Nearly Nesters
- Andrea Freeman at Andrea Freeman Events
- Nikki Michel at Ciao Bella Weddings
- Kelly King at Affordable Wedding Invites by Gossett Printing << You are Here
- Christine Ringuette at Down The Aisle Wedding Planning & Design
- Myiesha Antwine at Kiss and Tell Weddings
- Ashley Rae at Ashley Rae Events
- Laurie Kuerlemann at Platinum Party Events Entertainment, Inc
- Lydia Wells at Writer Mom
- Melissa Pepin at Melissa Pepin Photography